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Posts Tagged ‘grammar’

When Should You Use “It”?

Monday, November 9th, 2009

Last week, I was a bit surprised at the attention received by one of my posts from the middle of October, Get Rid of “It” (and other vague words).  The post was submitted to Reddit, and received a somewhat controversial rating.  The ratings were mostly positive, but the comments were somewhat less so, indicating that (perhaps) my message hadn’t gotten completely across.

On the positive side, I think that article received the most comments any of my articles has received.  Thanks to all the Reddit commenters who took the time to say why they agreed or disagreed with me!

I’m not writing this post directly to those commenters, but I do think it is important to respond to the flaw pointed out by the comments.  As one commenter pointed out, general rules may hurt writers if the writer doesn’t understand when to break the rule.  I felt I should clarify my message to help all writers who read this blog.

I think the major reason that the Reddit commenters disagreed with my post was that I went a bit too far with the selection of my title.  When I said, “Get Rid of ‘It’,” I was referring (mostly) to the overuse of “it” in many new writers’ work.  As a few Reddit commenters (correctly) pointed out, “it” is a perfectly good word, if used carefully.

My intention is not to eliminate the word “it” from the English language. However, writers need to be careful to balance the convenience of “it” with the vagueness “it” introduces.  New writers tend to use “it” too often in their work, which makes understanding their intended meaning difficult.

Many writers use “it” as a crutch. Instead of thinking about the concept a writer desires to convey, many beginning writers throw in the word “it” to shorten their writing, but this puts the burden of figuring out the message on the reader.  Taking a bit more effort to clarify your message can save your readers a lot of time.

Speaking of saving time, let’s get to the main event.  When should you use “it”?

Use “it” to refer to an object that has no gender:

The bookcase was lovely, its oaken shelves a beautiful shade of brown.

The water bottle let out a sharp hiss as I squeezed its trigger, water spraying out in a narrow stream.

Use “it” to refer to an event (in the examples, “It” refers to the weather):

It was a blustery day in the Hundred Acre Woods.

It was a dark and stormy night.

Use “it” when you can substitute any number of things and still make the sentence true:

Forget about it, it will never happen.

It will be a cold day in Hell when that happens.

Use “it” when the surrounding context makes the meaning clear:

We loved that restaurant.  Its food was delicious, its atmosphere was pleasant, and its waiters were always prompt.

Can we continue this conversation later?  I’d really love for Janice to hear it.

Also, while we’re talking about “it,” let’s also get one commonly confused thing straight:

Its color was green.  It’s standing still.

In other words, “its” implies ownership or a characteristic of something.  “It’s” is used only to refer to “It is” or “It has.”

Writing is an art, and the use of “it” is no different. Deciding to use “it” in a particular case depends on your goals as a writer–you’re making a choice between clarity and vagueness, or wordiness and brevity.  The right place to use “it” is (unfortunately) often a judgment call.  “It” is a perfectly good word, when a writer carefully considers when to use “it”.

Happy writing!

Related Post: Get Rid of “It” (and other vague words)

5 Ways to Edit With Fresh Eyes

Monday, September 21st, 2009

As writers, we all struggle with editing our own work. We know what we intended to say, so often our eyes see our intentions in place of what is actually there.

Is all lost? Are we completely unable to edit our own work? Are we forever reliant on the assistance of others?

At some point, we are reliant on others to edit our work. Besides reading our work with fresh eyes, others also bring a world of experience that is different than ours. Others also read our work with (perhaps) different goals in mind–for example, perhaps I intend a piece to be entertaining, and a reader believes the same piece (at least at first) to be educational.  These different perspectives change how our work is interpreted, so we may not get our intended message to the reader.

However, there are several techniques we can use to look at our own writing through fresh eyes.  I have used each of these techniques with varying degrees of success, and have found them to be successful at finding different types of errors.

1. Change your work’s appearance

By changing the size, color, or font of your work, you force yourself out of the familiar feel of your favorite font.  Suddenly, words that fit poorly with the flow of the rest of your article, story, or other work pop out due to the changed appearance.  The best font to use is one that changes which words are on the edge of a page–so, as an example, you might use a fixed-width font like Courier instead of your typical variable-width font like Times New Roman.

This method is best used for looking at the general flow of your article and making sure that it makes sense.  You may also find that this method helps find double word errors, such as “the the” or “of of”.

2. Give yourself some time

The worst time to edit is immediately after you’ve finished writing a piece.  At this point, everything is still clear in your mind, so you’re more likely to fill in holes with what you intended to say.

Instead, go out for a walk, a cup of coffee, read a book, or just about anything to get your mind off what you just wrote.  For best results, you should stay away from what you wrote for at least an hour, and preferably as long as a day.

Once you get back, use this in combination with one of the other strategies to make sure that you are looking at your work in a different mindset than when you wrote it.

3. Read out loud

This method forces you to read what you’ve written, instead of mentally filling in gaps with what you intended to say.  You will find this helps you determine whether your style of writing is consistent–for example, in this article, my tone should be conversational, my transitions fluent, and readers should be able to hear, as well as see, the different techniques I want to get across.

You will also more easily find missed words/phrases, poorly worded phrases, confusing sentences, and many other errors when you hear yourself speak your work aloud.

4. Print off a copy

This is a variation on changing the appearance of your text.  Something about sending information from your computer to your printer invariably introduces grammar errors, so you may as well print it off when you think it’s done and find out what new errors popped up.  Some real-life examples from my past:

  • My phone number inexplicably was incorrect after I printed off a resume, though I was sure I had checked it.  Sure enough, somehow the printer changed the phone number on my monitor also.
  • Several years ago, I tested out some voice recognition software to write an English paper more quickly.  When I printed it off, the result was something that passed a spelling checker, but made zero sense (think of the poem, “Eye Half a Spelling Chequer”.  Even after making dozens of corrections, several still crept through because I didn’t spend enough time editing.  My English professor was less than impressed.  I no longer use voice recognition software.

Speaking of voice recognition software, be very wary of anything you write using that software.  Sometimes, the software has a mind of its own, and it can be very dark:

As I said, please be careful when using voice recognition software.  This was a live demo, so you can imagine what interesting things happen outside the demo as well.

5. Make a list of your most common errors

Every writer I know tends to make the same types of mistakes over and over.  The trick, for you, is to know your own most common errors and look specifically for those problems.

Looking for the issues most common to many writers is a good place to start.  Read through this partial list of common errors…do you make any of these common errors?

  • Run-on sentences
  • Paragraphs that mix several different subjects with no transitions
  • Mixing up “their,” “there,” and “they’re” — “Their” is used to imply ownership, “there” indicates a position, and “they’re” is a contraction meaning “They are.”
  • Using repeated words like “the the”, “of of”, etc.
  • “Can not” vs. “cannot”  — This error is common, and there is a subtle difference between the two.  “Can not” means that something is optional…you can do it, but you can just as easily not do it.  “Cannot” means that you are prohibited from doing something.
  • “Its” vs “It’s”  — “Its” implies ownership.  “It’s” is only used as a contraction that means “It is” or “It has”.  If you use “It is” or “It has” in place of “it’s” in a sentence, and the phrase sounds awkward, you probably want the possessive form “its”.
  • “Your” vs “You’re” — “Your” implies ownership.  “You’re” is a contraction for “You are”.

Of course, these are just a few of the very common errors.  Use this list to start, and add your own “gotchas” as you find them.

Using these 5 strategies will help you to significantly improve your own writing before you pass it on to others.   Catching your own errors will also help you to avoid making the same mistakes in the future.

Did we miss a strategy you prefer to use?  Do you rely on one or more of these strategies to improve your own work?  Did you see something you plan to try?  Leave a comment below!


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